BYLAWS OF THE AAG POPULATION SPECIALTY GROUP
Last amended January 19, 2014
Article I. Name and Purpose
- The name of this organization shall be the Population Specialty Group (PSG) of the Association of American Geographers (AAG).
- The purpose of this organization shall be to (a) promote research, teaching and service in the general field of population geography; (b) stimulate the exchange of information among members of PSG; (c) encourage the development of population geography as a science and a profession; (d) develop close relations and interchange with other sciences, especially those dealing with population; and (e) develop close relations and interchange with other AAG specialty groups.
Article II. Membership
- Membership. The PSG is open to regular members, student members, and associated members. Regular members are those who are AAG non-student members and who pay annual dues to the PSG, generally through AAG. Student members are those who have AAG student membership and pay PSG dues at the student rate. Associate members are those who are not AAG members, but who do pay dues to the PSG. Associate members are not eligible to vote or hold PSG office.
- On all matters called for action by the membership [PSG] each member shall have one vote. Voting by proxy is disallowed.
Article III. Officers of the Board of the PSG
- The officers of the Board of the PSG shall be a President, Vice President and Secretary-Treasurer, and two Members-at-large. The Board will also include one student member who will serve a one-year term. The student member has observer status and does not have voting rights on Board-related matters.
- The terms of office shall be as follows: President two years, Vice President two years; two members-at-large two years each; student member one-year. The Vice President usually succeeds the President. If the Vice President does not wish to become President, an election for President is called at the annual meeting of the PSG.
- At the annual PSG meeting, a Chair and two members of the student paper competition are elected by the membership. The Chair and the committee members will serve for one year. The members of the student paper competition do not have voting rights on Board-related matters unless they are elected members of the Board. The President oversees the student paper competition.
- The President organizes the Lifetime Achievement Award and the Research Excellence Award in staggering years, and may ask other Board members to assist in the organization of the award ceremonies. The President shall preside at all business meetings of the PSG, exercise supervision over the affairs of the PSG, serve as an ex-officio member of all committees, and perform such other duties as may properly be required of the President.
- The Vice President shall serve as Secretary-Treasurer, shall preside in the absence of the President, and shall carry out such other duties as may be delegated by the President. The Secretary-Treasurer shall keep the records of all meetings of the PSG and the Board, shall have custody of all funds and property of the PSG, shall collect dues from Associate Members, shall collect any special dues that may be voted in accordance with Article VII of these Bylaws, and shall make disbursements as authorized by the President or as legally required of the group.
- The Members-at-large shall advise the President on current PSG issues and shall carry out other assignments as may be properly imposed by the President or PSG Board. For example, the newest Member-at-large will be responsible for organizing PSG-sponsored sessions at the AAG annual meeting.
- The PSG membership will elect a web master who will maintain the PSG web site. The web master will serve until he or she is no longer willing or able to maintain the site. At that point, a new web master is elected at the annual PSG meeting. The web master does not have voting rights on Board-related matters unless he or she is an elected member of the Board.
- In the case of the death, incapacity, or resignation of the President, the Vice President shall become President. The vacancy left by the Vice President shall not be filled until the next regular election. In the case of the death, incapacity, or resignation of any other officer (except in the case of the President-Elect becoming President), board shall, by majority vote, elect a successor to serve until the next annual meeting of the PSG.
Article IV. Nominations and Elections
- Elections for officers and Members-at-large of the Board of the PSG shall take place at the annual business meeting and shall be determined by majority vote of members attending. Nominations and elections shall be conducted in general accordance with the rules and procedures of the AAG. If unusual circumstances require it, the Board may hold an election by mail or electronic ballot.
- Nominations shall be solicited from the membership through regular channels of communication.
- At its discretion, in order to broaden representation as to field of interest, geographic location, sex, institutional affiliation, age, etc. of the officers of the group, the Board may place one additional name on the ballot for each office for which election is being held.
- Before a nominee is placed on the ballot, his/her willingness to be a candidate must be confirmed by the Board.
- Officers and Members-at-large of the Board shall assume office on the first day following the close of the annual meeting at which their elections are announced, and shall hold office until their successors are elected and assume office. If an officer or Member-at-large of the Board fails to accept his/her election, that place shall be filled by action of the Board under Article III, Section 8, of these Bylaws.
Article V. Meetings
- The annual business meeting of the PSG shall take place during the annual convention of the AAG and in the same locality. The group shall seek to coordinate its program with and participate in the program of the AAG, and shall transact such business and arrange for such activities as are proper to its aims.
- Other meetings may be called, as are considered appropriate and feasible, by action of the Board.
- A quorum shall consist of those members present and voting at the annual business meeting and at any other properly called and announced meeting.
Article VI. Committees
- The committees of the PSG shall consist of such standing committees as may be specified in these Bylaws and such special committees as may be created by the President with the advice of the Board or established by vote of the voting membership.
- Committees shall serve for terms designated by the President with the advice of the Board. Their membership shall be determined by appointment by the President, subject to the provisions of these Bylaws, with the approval of the Board.
Article VII. Dues and Assessments
- Annual dues for the PSG paid to the AAG by PSG members revert to the group as determined by AAG regulations. Dues and assessments for Associates shall be established by the PSG Board.
- The PSG Secretary-Treasurer shall audit the collection of dues by the AAG from all those to whom such dues and assessments apply, except those whose dues are remitted to the PSG by AAG.
- Changes in assessments shall be recommended by the PSG Board and shall be decided by a majority vote of those Members voting at an annual meeting or by mail or electronic ballot of the members. Dues and assessments may be levied against all members.
Article VIII. Amendments
- The PSG, by vote of two-thirds of the voting membership present at any annual meeting, or by a majority vote of the membership voting on a mail or electronic ballot, may adopt such amendments to these Bylaws as have been (a) read at the preceding annual meeting, or (b) mailed to the voting membership at least two months prior to the vote, or (c) published in an appropriate communication of the PSG, at least two months prior to the vote.
Article IX. Enabling Action
- These Bylaws shall be in force when the AAG and the Board of its presently established Population Specialty Group have approved them.